Collineo Asset Management GmbH | Collineo Advisory GmbH | CoRE Solutions GmbH - Data protection

Information on data protection

The security and protection of your data is a special concern of Collineo Group. Therefore, we operate our website presence in accordance with the applicable legal provisions for the protection of personal data and data security, in particular the provisions of the Basic Data Protection Ordinance (EU) 2016/679 (DSGVO), the Federal Data Protection Act (BDSG) and the Telemedia Act (TMG).

At this point we would like to inform you about which data we collect, process and use when using our websites, for what purpose and on what legal basis this is done, to whom we make it available if necessary and which rights you are entitled to in this respect.

Responsible authority, scope

This data protection notice applies to the personal data collected under the domain collineo-group.com accessible websites.

Responsible for the purposes of the Basic Data Protection Ordinance (DSGVO) and other national data protection laws and other data protection regulations is

Collineo Asset Management GmbH 
Park der Partnerstädte 2 
44137 Dortmund 
District court Dortmund, HRB 19018, 
service@collineo-group.com

Contact details of the data protection officer from the Collineo Asset Management GmbH

Collineo Asset Management GmbH 
– data protection officer – 
Park der Partnerstädte 2 
44137 Dortmund 
service@collineo-group.com

All inquiries, explanations and questions regarding data use can be sent by e-mail to our data protection officer

General information on data processing

We process your personal data only to the extent necessary for the provision of our services. In addition, we only process personal data if you actively provide it to us, e.g. by filling out forms, sending e-mails and enquiries when you send us your application or ordering a newsletter or other services.

We will use the personal data provided by you only for the purpose of contract processing and the processing of your enquiries or your application. Your personal data will only be processed and used for other purposes, such as consulting, advertising and market research, if you have given your prior consent to its use or if we are entitled or obliged to do so by law.

Your data will only be processed in countries of the European Economic Area (i.e. the member states of the European Union as well as Norway, Iceland and Liechtenstein). Your data will be processed by us for as long as it is necessary to initiate or fulfil a contract or to process your request. If your data is processed on the basis of a legitimate interest for advertising purposes, your data will be stored as long as you have not objected to the processing. If the requirements for storing your data are no longer met, we will delete your data unless we are legally entitled or obliged to store it.

Applicant details

When you apply to us, we only collect the information we need to process your application. These are

  • Surname and first name
  • E-mail address
  • Telephone number
  • Achieved degree
  • Availability
  • Your experience in professional years
  • your salary expectations and
  • any additional information you may provide to us of your own accord.

Provision of the website and creation of log files

When using the website, we do not collect any personal data, with the exception of the data, which your browser transmits and which is technically necessary to enable you to visit the website and to guarantee its stability and security (legal basis is Art. 6 para. 1 sentence 1 f DSGVO):

  • date and time of use of the website
  • browser type/-version
  • operating system used
  • pages visited by us incl. length of stay
  • previously visited website

We evaluate this data for statistical purposes only. A person-related evaluation does not take place. Temporary storage of your IP address is necessary to enable delivery of the website to your terminal. For this the IP address of the user must remain stored for the duration of the session. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f DSGVO.

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

Cookies

In order to optimize the functionality and usability of the website, we use cookies. Cookies are small text files that are stored on your hard disk with the help of your browser and through which the place that sets the cookie (here by us) receives certain information.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you do not want us to recognize your end device, please set your browser so that it deletes cookies from your end device, blocks all cookies or warns you before a cookie is stored. In this case, however, you may not be able to use all functions of the website in full.

We use the following types of cookies for our website (legal basis for the processing of personal data using cookies is Art. 6 Para. 1 lit. f DSGVO):

Session cookies or functional cookies (e.g. to keep navigation elements open and for help texts). Session cookies are automatically deleted when you close your browser. These store a session ID, with which different requests of your browser can be assigned to the common session. This allows your device to be recognized when you visit the WebSite again.

With language or regional setting cookies it is possible to save the country, currency or language settings with which the website is to be accessed. Some functions of the website cannot be offered without the use of these cookies. For these functions it is necessary that the browser is recognized. The user data collected by technically necessary cookies are not used to create user profiles. This is also our legitimate interest in the processing of personal data pursuant to Art. 6 para. 1 lit. f DSGVO.

Session cookies are automatically deleted when you close your browser. The remaining cookies are automatically deleted after a specified period, which can vary in length depending on the cookie. You can delete the cookies we have set in the security settings of your browser at any time.

Data integrity

We take appropriate technical and organisational measures to ensure that the data collected within the framework of the use of the offers provided by us is protected against loss, incorrect changes or unauthorised access by third parties. Our security measures are continuously revised and adapted in line with technological developments.

Newsletter / Research Report

To subscribe to our e-mail newsletters / research reports, we use the double opt-in procedure by sending you a confirmation e-mail after sending your e-mail address, in which we ask you to confirm that you would like to receive the e-mail newsletter / research report. If you submit the confirmation, we will store your e-mail address and any other data you may have provided until you unsubscribe from the e-mail newsletter / research report.

The legal basis for processing the data after registration to receive the e-mail newsletter / research report is Art. 6 para. 1 lit. a DSGVO. The collection of the user’s e-mail address serves to send the newsletter / research report.

You can revoke your consent to the sending of the e-mail newsletter at any time by e-mail to service@collineo-group.com

Your rights

If we process personal data about you, you are entitled to the following rights as a data subject within the meaning of the DSGVO:

right to information

You can ask us to confirm whether we process personal data about you. If this is the case, you can request the following information from us:

  • the purposes for which the personal data are processed,
  • the categories of personal data processed,
  • the recipients or categories of recipients to whom your personal data have been or are still being disclosed,
  • the planned duration of the storage of your personal data or, if specific information on this is not possible, criteria for determining the storage period,
  • the existence of a right to rectification or deletion of your personal data, a right to limitation of the processing by the controller or a right to object to such processing,
  • the existence of a right of appeal to a supervisory authority,
  • all available information about the origin of the data if personal data about you is not collected from yourself but from third parties.

You have the right to request information as to whether your personal data is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees in accordance with Art. 46 DSGVO in connection with the transmission.

Right to correction

You have the right of correction and/or completion if your personal data processed by us is incorrect or incomplete. If this is the case, we will make the correction immediately. If we have passed this personal data on to third parties, we will inform them of the correction, provided this is possible and does not require disproportionate effort.

Right to limitation of processing

Under the following conditions, you may request that the processing of your personal data be restricted:

  • if you dispute the accuracy of your personal data for a period of time that enables us to verify its accuracy;
  • the processing is unlawful and you refuse to delete your personal data and instead request that the use of the personal data be restricted;
  • we no longer need your personal data for the purposes of processing, but you do need it to assert, exercise or defend legal claims, or
  • you have filed an objection to the processing pursuant to Art. 21 para. 1 DSGVO and it has not yet been determined whether our justified reasons as data controller outweigh your reasons as data subject.

If the processing of your personal data has been restricted, these data may only be processed – apart from being stored – with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State. If the restriction of the processing has been restricted according to the above-mentioned conditions, we will inform you before the restriction is lifted.

Right to cancellation

Deletion duty

You can ask us to delete your personal data immediately if one of the following reasons applies:

  • Your personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
  • If the processing was based on Article 6(1)(a) DSGVO, you withdraw your consent and there is no other legal basis for the processing.
  • You object to the processing pursuant to Art. 21 para. 1 DSGVO and there are no overriding legitimate reasons for the processing, or you object to the use of your personal data for advertising purposes pursuant to Art. 21 para. 2 DSGVO.
  • Your personal data have been processed unlawfully.
  • The deletion of your personal data is necessary to fulfil a legal obligation.

Exeptions

The right to cancellation does not exist insofar as the processing is necessary

  • the exercise of freedom of expression and information,
  • to fulfill a legal obligation or to perform a task which is in the public interest,
  • to assert, exercise or defend legal claims.

Right to data transferability

If you wish, you are entitled to transfer your data from us to another person responsible. We will support you by sending your data directly to us or by providing you with a copy in a standard machine-readable format.

Right of appeal to a supervisory authority

Without prejudice to any other remedies, you have the right to file a complaint with a competent supervisory authority if you believe that the processing of your personal data violates applicable data protection laws.

Revocation of consents

Insofar as the processing of personal data is based on your consent pursuant to Art. 6 para. 1 lit. a DSGVO, you can revoke your consent at any time with effect for the future by e-mail to service@collineo-group.com.

May 2018